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Collections Management

BCMA 2021 Sector Survey | Collections and Facilities Report

A total of 73 organizations participated in the 2021 BCMA Sector Survey between February 21, 2021 ā€“ March 31, 2021. 65 organizations provided budget information.

View the BCMA Sector Survey 2018 | Collections and Facilities Report

 

 


Respondents

Type of Organization

Question Asked: What Kind of Organization are you (check all that apply):

Focus of Organization

Question Asked: Please identify the focus of your organization (check all that apply):

Annual Budget of Organization

Question Asked: What is your organizationā€™s annual operating budget?

Region

Collections Information

Collections Type

Question asked: What kinds of collections does your organization possess? (Check all that apply)

Number of Objects

Question asked: What is the total number of objects in the collection (not including archives)?

Question asked: What is the total number of objects in your archive?

Adding to the Collection

Question asked: Does your organization continue to add to the collection?

Digitized Collection

Question asked: What percentage of the collection is digitized? (Please estimate)

Online Collection

Question asked: What percent of the collection is available to the public online? (Please estimate)

Digital Images

Question asked: What percent of the collection has digital images available? (Please estimate)

Online Users

Question asked: How many users accessed your online collection last year? (Please estimate, if actual numbers are unavailable)

Increasing Online Collection

Question asked: Would you like to increase the percentage of the collection that is currently available to the public online?

Physical Display Collection

Question asked: What percent of the collection is currently on physical display? (Please estimate)

Increasing Displayed Collection

Question asked: Would you like to increase the percentage of the collection that is currently on display?

Inaccessible Collection

Question Asked: Why are some parts of your collection not on display or available online? (Check all that apply)

Collection Threats

Question Asked: Which are the three most significant threats to the collection? (Pick 3 only)

Collection Risk

Question Asked: Overall, what level of risk do you believe the collection is subject to?

Facility Information

Facility Condition by Annual Budget – Average Response

Question Asked: How would you rate the current condition of your facility in terms of its state of repair and/or ability to serve the needs of your organization? (Scale of 1-5, with 1 being very poor and 5 being excellent.)

Budget Range Number of Responses Average Response
Under $25,000 14 2.5
$25,000 – $50,000 6 3.17
$50,000 – $100,000 6 3.34
$100,000- $250,000 22 3.41
$250,000 -$500,000 7 2.86
$500,000 – $1 million 3 2.67
$1 million – $5 million 3 4.00
$5 million or more 0
Total 61 3.10

 

Facility Upgrades

Question Asked: Are you planning any significant maintenance or upgrades to your facility in the next 3-5 years?

Electronic Security

Question Asked: What percent of the collection is located in an area protected by electronic security (alarms and/or camera)? (Please estimate)

Temperature Controlled Storage

Question Asked: What percent of the collection is located in temperature controlled storage? (Please estimate)

Humidity Controlled Storage

Question Asked: What percent of the collection is located in humidity controlled storage? (Please estimate)

Fire Suppression Systems

Question Asked: What percent of the collection is protected by fire suppression systems? (Please estimate)

Emergency Response Plan

Question asked: Does your organization have an emergency response plan?

Co-Location

Question asked: Is your organization co-located with an educational institute, archive or public library?

Accessibility

Question asked: Is your facility accessible to individuals with physical disabilities?