Proof of vaccination information for Museums, Galleries, Science Centres, Heritage Sites, and Indigenous Cultural Organizations
Last updated: Sep 21, 2021
The BCMA has been informed by the Province of BC that at this time, museums, galleries, science centers, heritage sites, and Indigenous cultural organizations are not included in the list of places where proof of vaccination is required for entry.
What does this mean for museums?
Organizations may choose to require proof of vaccination from patrons. If it eases your COVID-19 safety planning, you can choose to require proof of vaccination. The Province has provided a BC Vaccine Card Guide for Business with helpful information. It’s important to note that legal liability protection is not provided to ‘businesses that choose to do their own vaccine policy beyond the order’ and ‘must ensure they practice due diligence.’
The Province has noted that these new health orders are intended to apply primarily to indoor experiences, if your site is primarily outside, you feel comfortable operating without requiring proof of vaccination.
How Proof of Vaccination Will Work
Starting on September 13, 2021, the following organizations/businesses will be required to check for proof of vaccination (please note, this list is being updated regularly). From September 13 to 26, BC residents may choose to use the paper records provided by vaccination sites as proof of vaccination or choose to use their digital BC Vaccine Card. A printable PDF with sample examples of BC Immunization Records is now available.
Starting September 13, organizations/businesses can download the BC Vaccine Card Verifier app. The app is free to download and works on smartphones and tablets.
It will be available on the Apple App Store and Google Play Store. Operating requirements:
- Apple iOS 11 or greater
- Android 8.1 or greater
- The device must have a camera
An internet connection is only required to download the app – once downloaded, the app will work without an internet connection.
A walkthrough on using the app is available here: https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof/businesses#app
After verifying proof of vaccination, you must also review ID. By reviewing ID, you match the name listed on the BC Vaccine Card or another form of proof of vaccination with the person you’re verifying.
You don’t need to check ID for youth aged 12 to 18. You can use your discretion to determine if someone is between the ages of 12 to 18.
Accepted forms of valid government photo ID, for example:
- B.C. driver’s license or BC Services Card
Some people may have their legal name on their vaccine card and a preferred or common name on their ID. You may also ask for a secondary piece of ID and use your discretion.
Verifying out-of-province proof of vaccination
You may have people who aren’t from BC accessing your events, services and businesses. They must follow the same requirements and provide proof of vaccination and ID.
Follow the same 2 steps, verify proof of vaccination and review ID for a name match.
People from other provinces or territories
People from other Canadian provinces or territories must show:
- Provincially/territorially officially recognized vaccine record
- Valid government photo ID
International visitors must show:
- Proof of vaccination they used to enter Canada (like ArriveCAN) – the BCMA is attempting to confirm what these documents look like.
Materials For Your Site
Based on the past 24 hours, it appears that new resources are being added quickly, so it would be worth checking this site frequently over the coming days.
Go2HR is working to create online training materials (you might be interested in this script for RESPONDING TO DIFFICULT GUEST SITUATIONS DURING A PANDEMIC) and should have more details available soon.
Arts BC is offering a Legal Lunch & Learn: Returning to Work in the Fourth Wave on September 28th.
The BCMA is offering a free webinar in partnership with Go2HR on September 29th, Walking the Tightrope: Balancing Challenging Customer Interactions with Positive Guest Experiences.
Member Questions FAQs
The BCMA has received these questions from members and we will share answers to the best of our current knowledge.
What guidance will be provided to organizations for how to check non-BC vaccine information?
Specific examples of how to check non-BC proof of vaccination are being developed by the Province and will be available here: https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof/businesses#out-of-province
What should museums do that don’t have stable internet connections or access to smartphones?
The checker app will not require a stable internet connection to work. Paper vaccine records can be checked until September 26th. However, it was said in the meeting, and we will share a link to written confirmation when available, that organizations can choose to visually check paper records of BC Vaccine Card alongside valid ID.
What support can we expect in terms of messaging, signage, etc. on this new regulation?
Support materials are available here (https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof/businesses#help) and more materials seem to be added regularly.
Will proof of vaccination be required to access public museums and galleries and related public/educational programs held indoors including talks, group tours, class visits, workshops, performances and stand-up opening receptions? (whether ticketed or free admission)
Proof of vaccination is not currently required at museums and galleries. Additionally, proof of vaccination is not required at:
- Before and after school programs for K to 12 students
- Student events and activities in K to 12 public and independent schools
- Indoor organized events with less than 50 people, except adult sports
The BCMA is working with our partners in government to provide clear, actionable information to our members and sector at large. We will continue to share news and updates as they are made available. Working in partnership with the Province and the PHO, we will all work to ensure that our staff, volunteers, and community members continue to be as safe and well-protected as possible during the COVID-19 pandemic.
If you have any questions, please contact us at firstname.lastname@example.org.